Visiting Clergy

Please make a selection below, appropriate to your visit type, to obtain the required information and forms.
(conducting spiritual or religious activities within the Diocese)
Clergy & Religious – Visits and Appointments

PROTOCOLS FOR FACULTIES, NATIONAL CATHOLIC SAFEGUARDING STANDARDS DECLARATIONS and ACMR (Australian Catholic Ministry Register) ID NUMBERS

The Australian Catholic Bishops’ Conference (ACBC) and the Catholic Religious Australia are two of the peak representative bodies for Catholic – Clerical, Religious and Lay Persons in Australia.

With the support of these representative bodies, Australian Catholic Safeguarding Ltd (ACSL) has also been established as the Australian Catholic Churches national body to oversee and develop a national approach to policies and practices relating to the safeguarding of children and adults at risk. It has developed new framework and national standards for Catholic entities which have now been adopted by Church authorities, religious institutes, ministries and organisations across Australia.

Ministry, Religious or Spiritual Activities

All Clergy and Deacons, engaged in ministry require habitual Faculties which are granted by the Archbishop or Bishop of the place in which they reside and/or exercise their appointed ministry. Whenever there is movement to minister in another diocese or parish, they require permission to do so in that new place from the appropriate authority.

For Religious Brothers and Sisters, Seminarians and Novices whenever there is movement to engage in spiritual or religious activities in another diocese or parish, they also require permission to do so in that new place from the appropriate authority.

Such permission can only be granted when a Bishop or Ordinary has testified to the individuals’ good standing and the Working with Children Check (WWCC) has been verified by the appropriate department of the receiving diocese.

It is expected that all Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices coming into the Port Pirie Diocese for any period of time, make themselves familiar with the following principles and guidelines:

In accordance with the Children and Young People (Safety) Act 2017 a minister of religion is mandated to report belief or suspicion on reasonable grounds that a child has been or is being abused or neglected. Types of abuse that are legally required to be reported include physical, sexual, emotional/psychological and neglect. The report must be made to the Department of Child Protection by phoning the Child Abuse Report Line on 13 14 78.

Further, to fulfil legislative requirements, the Diocese has established policies and procedures within a Safe Environments for all framework for safeguarding. Compliance with all policies and procedures are mandatory to ensure the safety and wellbeing of children, young people and adults at risk.

Prior to the planned visit specific documentation must be completed and submitted to our office in order for the necessary permissions to be granted.

Please make a selection below, appropriate to your visit type, to obtain the required information and forms.
(conducting spiritual or religious activities within the Diocese)
Interstate Visitation

For a visitation to the Catholic Diocese of Port Pirie (including visits for the purpose of a holiday), the following requirements for incoming Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices are as follows:

With ACMR ID#
  • Completion of the ACMR Form (with ACMR ID # details)
  • Interstate Working with Children Check (WWCC) and
  • South Australian Working with Children Check (WWCC) – only if visitation is more than 10 days

_____________________
Annotations:

The Australian Catholic Ministry Register (ACMR) is currently managed by Australian Catholic Standards Ltd (ACSL) with placement on the register providing assurance that the Clergy or Religious remains in good standing and meets all national requirements in accordance with the National Catholic Safeguarding Standards. (Standard 5.7.1) Once registered and provided with an ACMR ID Number, all Clergy, Deacons, Religious Brothers and Sisters, Novices and Seminarians are able to use this ID Number in any diocese throughout Australia to confirm their good standing. When provided, the individual’s name and status is able to be verified via the secure online system.
 
For visitations less than 10 consecutive days, the Working with Children Check presented from another state or territory can be accepted, however if the visitation is for more than 10 consecutive days, the Working with Children Check presented from another state or territory is not able to be accepted on its own which is in accordance with South Australian law. In these instances, a South Australian Working with Children Check will also need to be obtained.
 
The South Australian Working with Children Check can be obtained via the following link: https://screening.sa.gov.au/applications/application-information-for-individuals
Without ACMR ID#

_____________________
Annotations:

* Safeguarding Statement Form should be used where the Bishop or Ordinary can fully affirm the individual’s good standing.
 
** Safeguarding Declaration and Disclosure Form should be used in instances where individual disclosures are required to be made and the Bishop or Ordinary is not able to affirm all statements contained within the declaration form.
 
In the absence of an ACMR ID #, the Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices are required to provide either a signed ‘Safeguarding Statement form’ or ‘Safeguarding Declaration and Disclosure’ form in relation to professional standards.
 
For visitations less than 10 consecutive days, the Working with Children Check presented from another state or territory can be accepted, however if the visitation is for more than 10 consecutive days, the Working with Children Check presented from another state or territory is not able to be accepted on its own which is in accordance with South Australian law. In these instances, a South Australian Working with Children Check will also need to be obtained.
 
The South Australian Working with Children Check can be obtained via the following link: https://screening.sa.gov.au/applications/application-information-for-individuals
Once the completed paperwork has been received

The appropriate verification of documentation will take place and permission to minister in the Diocese will, if appropriate then be issued by the Bishop’s Office.

  • In the case of Clerics (Persons under Holy Orders), a letter granting permissions to exercise clerical ministry will be prepared for the Bishop’s approval.
  • In the case of other Religious, a letter of welcome will be prepared for the Bishop’s approval.
  • For any stays exceeding 10 days the Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices will be issued with a ‘Mandatory Notification – In a Nutshell’ document.
  • For any stays exceeding 30 days, the Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices may be required to attend a full day of training on Child Safe Environments.
  • The relevant Parish Priest within the Diocese of Port Pirie will be notified that this permission has been granted.
AT THE CONCLUSION OF THE APPOINTED PERIOD

At the conclusion of the approved appointment period, a representative from the Bishop’s office will follow-up to confirm that the placement has concluded. In the event that an extension to the approved period becomes necessary, a ‘Variation to Length of Stay’ document is required to be completed and submitted. The request for the extended approval for an additional period will be reassessed at that time.

Variation to Length of Stay Form

Interstate Appointment / Transfer
Formalising Appointments and Transfers

Where appointments and transfers to the Diocese of Port Pirie are being planned, correspondence to the Bishop from the Church Authority must contain all of the relevant details relating to the intended appointment /transfer. The initial correspondence must be directed to the Bishop in the first instance at least six weeks before the intended date of arrival, to allow for sufficient time to undertake the necessary verifications and prepare the documentation required. The response from the Bishop will outline next steps to be undertaken in order to progress the permissions process.

Step 1

Church Authority provides letter to the Bishop - prior to proposed appointment/transfer of individual within the Diocese.

Step 2

Bishop or his delegate provides a formal response to Church Authority with next steps outlined.

Step 3

Individual and Church Authority complete required documentation and submit to the Chancery Office.

Step 4

The Chancery Office personnel undertake required verifications and provide outcome to Bishop's office.

Step 5

Bishop's Office provides required permission documentation to individual to exercise ministry in the Diocese.

PLEASE NOTE: Clergy/Religious from an Eastern Rite are considered as Clergy/Religious from another Diocese and should follow the above protocols.

For an appointment to the Catholic Diocese of Port Pirie, permissions are further considered with the provision of the following documentation:

With ACMR ID#
  • Completion of the ACMR Form (with ACMR ID # details)
  • Interstate Working with Children Check (WWCC) and
  • South Australian Working with Children Check (WWCC)

_____________________
Annotations:

The Australian Catholic Ministry Register (ACMR) is currently managed by Australian Catholic Standards Ltd (ACSL) with placement on the register providing assurance that the Clergy or Religious remains in good standing and meets all national requirements in accordance with the National Catholic Safeguarding Standards. (Standard 5.7.1) Once registered and provided with an ACMR ID Number, all Clergy, Deacons, Religious Brothers and Sisters, Novices and Seminarians are able to use this ID Number in any diocese throughout Australia to confirm their good standing. When provided, the individual’s name and status is able to be verified via the secure online system.
 
Evidence of a current Working with Children Check is also required to be provided from the place of residence, together with a South Australian Working with Children Check. (the Working with Children Check presented from another state or territory will not be able to be accepted on its own in accordance with South Australian Law)
 
The South Australian Working with Children Check can be obtained via the following link: https://screening.sa.gov.au/applications/application-information-for-individuals
Without ACMR ID#

_____________________
Annotations:

* Safeguarding Statement Form should be used where the Bishop or Ordinary can fully affirm the individual’s good standing.
 
** Safeguarding Declaration and Disclosure Form should be used in instances where individual disclosures are required to be made and the Bishop or Ordinary is not able to affirm all statements contained within the declaration form.
 
In the absence of an ACMR ID #, the Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices are required to provide either a signed ‘Safeguarding Statement form’ or ‘Safeguarding Declaration and Disclosure’ form in relation to professional standards.
 
Evidence of a current Working with Children Check is also required to be provided from the place of residence, together with a South Australian Working with Children Check. (the Working with Children Check presented from another state or territory will not be able to be accepted on its own in accordance with South Australian Law)
 
The South Australian Working with Children Check can be obtained via the following link: https://screening.sa.gov.au/applications/application-information-for-individuals
Once the completed paperwork has been received

The appropriate verification of documentation will take place and permission to minister in the Diocese will, if appropriate then be issued by the Bishop’s Office.

  • In the case of Clerics (Persons under Holy Orders), a letter granting permissions to exercise clerical ministry will be prepared for the Bishop’s approval.
  • In the case of other Religious, a letter of welcome will be prepared for the Bishop’s approval.
  • For any appointments and transfers into the Diocese, Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices will be required to attend a full day training on Child Safe Environments.
AT THE CONCLUSION OF THE APPOINTED PERIOD

At the conclusion of the approved appointment period, a representative from the Bishop’s office will follow-up to confirm that the placement has concluded. In the event that an extension to the approved period becomes necessary, a ‘Variation to Length of Stay’ document is required to be completed and submitted. The request for the extended approval for an additional period will be reassessed at that time.

Variation to Length of Stay Form

Overseas Visitation

For a visitation to the Catholic Diocese of Port Pirie, (including visits for the purpose of a holiday) requirements for incoming Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices are as follows:

Mandatory Requirements

_____________________
Annotations:

* Safeguarding Statement Form should be used where the Bishop or Ordinary can fully affirm the individual’s good standing.
 
** Safeguarding Declaration and Disclosure Form should be used in instances where individual disclosures are required to be made and the Bishop or Ordinary is not able to affirm all statements contained within the declaration form.
 
The Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices are required to provide either a signed ‘Safeguarding Statement form’ or ‘Safeguarding Declaration and Disclosure’ form in relation to professional standards.
 

For all visitations from overseas it is a legal requirement that a South Australian Working with Children Check is obtained and provided.

The South Australian Working with Children Check can be obtained via the following link:
https://screening.sa.gov.au/applications/application-information-for-individuals
Once the completed paperwork has been received

The appropriate verification of documentation will take place and permission to minister in the Diocese will, if appropriate then be issued by the Bishop’s Office.

  • In the case of Clerics (Persons under Holy Orders), a letter granting permissions to exercise clerical ministry will be prepared for the Bishop’s approval.
  • In the case of other Religious, a letter of welcome will be prepared for the Bishop’s approval.
  • For any stays exceeding 10 days the Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices will be issued with a ‘Mandatory Notification – In a Nutshell’ document.
  • For any stays exceeding 30 days, the Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices may be required to attend a full day training on Child Safe Environments.
  • The relevant Parish Priest within the Diocese of Port Pirie will be notified that this permission has been granted.
AT THE CONCLUSION OF THE APPOINTED PERIOD

At the conclusion of the approved appointment period, a representative from the Bishop’s office will follow-up to confirm that the placement has concluded. In the event that an extension to the approved period becomes necessary, a ‘Variation to Length of Stay’ document is required to be completed and submitted. The request for the extended approval for an additional period will be reassessed at that time.

Variation to Length of Stay Form

Overseas Appointment / Transfer
Formalising Appointments and Transfers

Where appointments and transfers to the Diocese of Port Pirie are being planned, correspondence to the Bishop from the Church Authority must contain all of the relevant details relating to the intended appointment /transfer. The initial correspondence must be directed to the Bishop in the first instance at least six weeks before the intended date of arrival, to allow for sufficient time to undertake the necessary verifications and prepare the documentation required. The response from the Bishop will outline next steps to be undertaken in order to progress the permissions process.

Step 1

Church Authority provides letter to the Bishop - prior to proposed appointment/transfer of individual within the Diocese.

Step 2

Bishop or his delegate provides a formal response to Church Authority with next steps outlined.

Step 3

Individual and Church Authority complete required documentation and submit to the Chancery Office.

Step 4

The Chancery Office personnel undertake required verifications and provide outcome to Bishop's office.

Step 5

Bishop's Office provides required permission documentation to individual to exercise ministry in the Diocese.

PLEASE NOTE: Clergy/Religious from an Eastern Rite are considered as Clergy/Religious from another Diocese and should follow the above protocols.

For an appointment to the Catholic Diocese of Port Pirie, permissions are further considered with the provision of the following documentation:

Mandatory Requirements

_____________________
Annotations:

* Safeguarding Statement Form should be used where the Bishop or Ordinary can fully affirm the individual’s good standing.
 
** Safeguarding Declaration and Disclosure Form should be used in instances where individual disclosures are required to be made and the Bishop or Ordinary is not able to affirm all statements contained within the declaration form.
 
The Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices are required to provide either a signed ‘Safeguarding Statement form’ or ‘Safeguarding Declaration and Disclosure’ form in relation to professional standards.
 
Evidence of a police certificate from the country of residence is required together with a South Australian Working with Children Check.
 
The South Australian Working with Children Check can be obtained via the following link:
https://screening.sa.gov.au/applications/application-information-for-individuals
Once the completed paperwork has been received

The appropriate verification of documentation will take place and permission to minister in the Diocese will, if appropriate then be issued by the Bishop’s Office.

  • In the case of Clerics (Persons under Holy Orders), a letter granting permissions to exercise clerical ministry will be prepared for the Bishop’s approval.
  • In the case of other Religious, a letter of welcome will be prepared for the Bishop’s approval.
  • For any appointments and transfers into the Diocese, Clergy, Deacons, Religious Brothers and Sisters, Seminarians and Novices will be required to attend a full day training on Child Safe Environments.
AT THE CONCLUSION OF THE APPOINTED PERIOD

At the conclusion of the approved appointment period, a representative from the Bishop’s office will follow-up to confirm that the placement has concluded. In the event that an extension to the approved period becomes necessary, a ‘Variation to Length of Stay’ document is required to be completed and submitted. The request for the extended approval for an additional period will be reassessed at that time.

Variation to Length of Stay Form

Lay Person Visiting the Diocese

All Lay Persons wishing to visit for the purpose of conducting spiritual or religious activities within the Catholic Diocese of Port Pirie are required to obtain approval to do so prior to arrival.

Approval Requirements

Approval will only be considered upon receipt of the following:

_____________________
Annotations:

The Diocese is resolute in its responsibility for care of all participants involved in its programs and activities across the Diocese. Therefore, in accordance with the Children and Young People (Safety) Act 2017, the Diocese has established policies and procedures within a Safe Environments for All framework for safeguarding. Compliance with all policies and procedures are mandatory to ensure the safety and wellbeing of children and young people. Strict screening guidelines apply and therefore additional WWCC screening may be required dependent upon the length of stay. The location at which the activities are scheduled to take place will determine the requirements for screening which will be in accordance with state legislation and Diocesan policy.